Gone are the days of a paper-based business world. MLS books, phonebooks and paper-cluttered cubicles are essentially extinct, yet many still can’t seem to part with their file cabinets and other paper clutter.
So are you ready to go paperless? Is it time to reduce the amount of paper that you use in the course of your day as a sales professional?
There are many pros and cons of going paperless. A paper-free system is more cost effective, it’s more efficient in terms of the physical space that’s required, and a digital system also allows for greater accessibility and enhanced search-ability.
In addition, a digital system allows you to access your documents from anywhere on the planet, which in turn, boosts productivity and enhances the quality of services that you can provide to your clients or sales prospects.
Even distributing materials is much easier when dealing with a paper-free system. Providing training materials or listing info is as simple as emailing a link or sending a file. It’s fast, simple and it’s conducive to greater productivity and profits.
Now, there are a few downsides to a paperless system. Large files can be difficult to send, but this is where a file sharing or cloud-based system can be helpful. In fact, tools such as Dropbox and cloud storage services have become essential for today’s sales professional.
A paperless system also requires electricity to power your devices, which can make for a difficult situation in the event of a power outage. So you may wish to print out a selection of essentials as a backup, although today’s battery-powered mobile devices have greatly reduced our reliance upon electricity.
Security is also a concern for paperless systems, although most of today’s cloud and file storage service providers have implemented measures that ensure sufficient redundancy and security.
Going digital also eliminates some of the elements that you rely upon to get a read on a prospect, such as tone of voice or mannerisms. But this can be easily remedied by using other tech-friendly alternatives such as video conferencing.
When going paperless, it’s important to ensure that you don’t lose the personal aspect of your business. Sales is, at its core, a very interactive, personal business niche that requires interaction. So you must be careful to ensure that your ideas are communicated effectively and remember that going paperless doesn’t mean you should use technology as a substitute for face-to-face interactions.
Going paperless is one of the many topics that sales expert Rosemary Kelleher explores with her coaching and consulting clients. In fact, Rosemary is now offering free 30 minute coaching sessions to new clients who are considering seeking the help of a coach, so click here to learn more.